Email

Mail Setup, Common Information, Phonebook

The Web interface at https://mail.mpe.mpg.de/tpl allows you to:

  • Change your email filter, password and vacation message

  • Edit your personal data

  • See IT-Personal contact information

  • List Mailing Lists managed via TPL

  • See the institute employees phone list

Email Protocols

Sending mail:

  • on campus or from outside: encrypted SMTP with user/password protected via ‘’ssmtp.mpe.mpg.de’’ port ‘‘587’’ using ‘’StartTLS’’ (alternatively on campus, encrypted SMTP via ‘’smtp.mpe.mpg.de’’ port ‘‘25’’ using ‘’StartTLS’‘).

  • outside campus: if outgoing port 587 is blocked by firewall use webmail.

Receiving mail:

  • on campus or from outside: secure IMAP via ‘’imaps.mpe.mpg.de’’ port ‘‘993’’ using ‘’SSL’‘.

  • outside campus: if port 993 is blocked by firewall use webmail.

Configuring E-Mail Clients

Automatic Email configuration is available for Thunderbird (Linux/Windows) and Kmail (Linux) email client programs..

When setting up the Email client, choose to create a new account and enter your email address (i.e. <username>@mpe.mpg.de). The email client should then automatically find the correct setting. Save those settings and you should be ready to send and receive emails.

Other email clients should work by using the following settings:

  • IMAP server:

  • hostname: imaps.mpe.mpg.de

  • port: 993

  • security setting: TLS

  • SMTP server:

  • hostname: ssmtp.mpe.mpg.de

  • port: 587

  • security setting: STARTTLS

If you want to use POP instead of IMAP:

  • POP server:

  • hostname: pop3s.mpe.mpg.de

  • port: 995

Note

MS Outlook

The Login-name mustn’t have the “@mpe.mpg.de” ending! The input options are unfortunately a bit limited: The email-address has to be specified at the Control Panel under Mail (login name can be altered there).

Webmail

A web based email client is available at

https://roundcube.mpe.mpg.de

it is accessible from anywhere (i.e. it has no network restrictions)

Configuring Email Vacation Message

To set up a vacation message, go to https://mail.mpe.mpg.de/tpl/?tpl=changevacation (you’ll need to login with your email address / password)

Configuring Email Filters

To set up email filters, go to https://mail.mpe.mpg.de/tpl/?tpl=editfilter (you’ll need to login with your email address / password).

Note that those filters are applied on the server before your email client programs downloads them. They are therefore independent from any filterig you might set up on your email client.

Locating and cleaning up Spam folders

If you get any message containing ‘xxx mails found in Spam-/Trash-folders for yyy - please clean up’ in the subject then proceed as follows:
  • if you use a imap client as MS Outlook, Thunderbird etc. then locate the Spam/ Trash Folder in the mailer directory tree and delete the containing emails after inspection. In case of no doubt that all emails are spam don’t worry to delete the complete folder. The folder is created automatically if needed.

  • if you use a pop client downloading every email to you local host then you don’t have access to the spam-folder first of all. In this case you should use the webmail interface to the MPE mailer via https://roundcube.mpe.mpg.de. If you can’t find the spam-folder in the directory tree then subscribe for this folder in the webmailer’s folder menu. As stated above you can also delete the complete folder with the folder menu.

Mailing Lists

MPE Mailer supports 2 different mailing list facilities:

  • MailMan: https://lists.mpe.mpg.de. Generating these mailing lists can only be done by MPE mailing admins. Subsequent list administration can be done by a designated list manager (can be a user).

  • a facility based on database queries which is able to combine all possible attributes of the users database. A listing of these mailing lists including the included members is available with [[https://mail.mpe.mpg.de/tpl/?tpl=listlists]]. Generating and maintaining of these mailing lists can only be done by MPE mailing admins.